2. Procedure For Admission

• The University will invite applications from the candidates through advertisement in the press or on the website. Candidates, who intend to register for Ph.D, have to apply in a prescribed form available on the web site.
• Admission to the Ph.D. programme shall be based on the Entrance Test, except for those who have cleared NET/SLET/M.Phil/GATE/GPATE examination followed by an interview of the eligible candidates.
• Entrance test may be waived by the Research Committee (RC) for the richly experienced candidates from the industry in special cases only.
• In case of Research Fellows (JRF, SRF etc.) or Research Associates connected with the Sponsored/Funded Research Projects and those who have been appointed through proper procedure set by the University/permitted by the Provost may be deemed to be eligible for admission to the Ph.D. course, on recommendation of the concerned guide, without taking entrance test. Such candidates will be admitted to the Ph.D. course at any time during the year.
• At the time of interview, doctoral candidates are expected to discuss their research interest/area and submit a research proposal along with the work-plan.
• Applicant can apply either as full time or part time candidate. In case of full time, applicant needs to remain present for full time at constitute Institute/ University department wherever he/she is registered, subject to fulfilment of admission procedure.
• The number of seats for Ph.D. will be notified on the university website or through advertisement.

3. Entrance Test

• Entrance test shall be based on MCQ type questions to test the general knowledge of the subject in which he/she seeks the Ph.D. registration. There shall be 100 MCQ each of 1 mark. Duration for this shall be of 120 minutes.
• Validity of entrance test score is of two years from the date of Entrance test result.
• For course details candidates are requested to refer university web site.

4. Eligibility

• 55% or equivalent grade point at Master's degree from recognized university/ institute.
• Those who are appearing in Master's Degree shall also be allowed to appear in the Entrance test and interview subject to the fulfillment of minimum criteria mentioned in 4(1).

5. Duration

• Full time scholar can submit synopsis to the university not before two years from the date of registration.
• Part time scholar can submit synopsis to the university not before three years from the date of registration.
• After submission of synopsis, the scholar has to submit thesis within 6 months subject to condition 13(7) and 13(8) of Evaluation method.
• In case the scholar is unable to submit thesis within 6 months, then prior approval shall be taken from Provost for extension in submission of thesis. In such case scholar has to pay fee of extended term(s).
• The period of validity of Ph.D. registration shall be five years from the date of registration for full time and seven years for part time scholars.

6. Fee

The University reserves the right to revise the fee and payment structure.

No.	Faculty	Application Form & Eligibility Test Fee	Registration Fee(one time)	Term Fee(*)	Amenities/Usages Fee(*)(Per Term)<	University Deposit (One Time)
1	Faculty of Commorce & Management	1500/-	10,000/-	20,000/-	5000/-	5000/-
2	Faculty of Engineering and Technology (Civil, Electronic and Communications, Mechanical, Computer)	1500/-	10,000/-	20,000/-	20,000/-	5000/-
3	Faculty of Computer Science & Technology	1500/-	10,000/-	20,000/-	10,000/-	5000/-
4	Faculty of Pharmacy	1500/-	10,000/-	20,000/-	20,000/-	5000/-
6	Faculty of Applied Sciences
	Mathematics	1500/-	10,000/-	20,000/-	5000/-	5000/-
	Biotechnology	1500/-	10,000/-	20,000/-	20,000/-	5000/-
	Microbiology	1500/-	10,000/-	20,000/-	20,000/-	5000/-
	Chemistry	1500/-	10,000/-	20,000/-	20,000/-	5000/-
7	Faculty of Humanities/Arts	1500/-	10,000/-	20,000/-	5000/-	5000/-

Note: The term means a period of six months.

* The research Scholars shall bear all other expenses by themselves towards conduction of the study for research work. The available physical infrastructur and library facility of the University can be used for the research work.

** For Ph. D. Scholars who are permanent employee in Uka Tarsadia University or its constitunts, a reflaxtion of 25% in the term fee & 50% in the Amenities usges fee shall be granted.

*** If the candidate received the financial assistance from any of the university/organization/agency for the purpose of pursing Ph. D. work, he/she is not entitle for any relaxation in the University fee.

7. Eligibility Criteria for Supervisor (Guide)

• A person holding a Ph.D. degree; and shall have at least TWO years of teaching/research experience after obtaining Ph.D. degree or total 10 years of experience in teaching/research/industry.
• Four research papers in national/ international journals as the principal author or co-author to his/her credit in any accredited/indexed journal and being in the authors' area of specialization.
• Provost may invite eminent personalities as supervisors.
• Provided further that before recognising the teacher as a Ph.D. guide who meets with the above requirements a Research Committee (RC) should scrutinize the potential of the teacher.
• A Supervisor shall not have, at any given point of time, more than the following number of Ph.D. scholars (including students from all universities in the state of Gujarat):
• Professor: 8
• Associate Professor: 4
• Assistant Professor: 2
• An internal supervisor shall not have, at any given point of time, not more than Ph.D. scholars as mentioned in 7(5) excluding candidates who have submitted synopsis.
• An external supervisor shall not have, at any given point of time, more than two Ph.D. scholars of this university provided that maximum number of registered scholars under him/her not exceeding as mentioned in 7(5).
• A supervisor shall be permitted to continue as guide on his/her retirement after obtaining written permission from the provost.

8. Research Committee

Research Committee shall consists of

• Dean, Doctoral Studies & Research (Chairman)
• Dean of the faculty concerned,
• One member nominated by Provost
• Directors of constitute institutes/Head of University Department (Ex-officio)

9. Recognized Supervisor (Guide)

• It shall be the prerogative of the candidate to choose a suitable recognized supervisor in relation to his/her research topic.
• The selected person should be a recognized supervisor of this University.
• The list of recognized supervisors will be furnished on the University website at www.utu.ac.in
• Further information and details about the recognized supervisors can be obtained from the university office.
• The recognized supervisor shall officiate up to the age of 70 years and he/she shall not enroll new candidates after the age of 65 years except in case of the invited supervisor 7(3).
• Duties of the recognized Supervisor (Guide)
• The supervisor should give the consent and No Objection Certificate (NOC) obtained from the Director / Principal for officiating as a supervisor for the candidate to be registered.
• The supervisor shall sign all the papers, declarations, certifications, authentications, log books and other related documents pertaining to the registration, submission of synopsis and thesis of the registered candidate.
• The supervisor shall serve as a Convener to interact with the University.
• The supervisor shall supervise and interact with the University for the candidates who have already submitted the thesis till a final decision is arrived.
• The supervisor shall also be the convener and a member of the panel to conduct the open Viva Examination.
• The supervisor shall interact with the co-guide, who may be entrusted to continue the research work of the candidate when he/she is not in a position to do the same under the following situations;
• When the supervisor has completed 70 years and till a new recognized supervisor takes over.
• When the supervisor is on a long leave (three months and above).
• When the supervisor is sick or on medical leave.
• Other unforeseen circumstances.
• Till a new supervisor is selected and appointed with the approval of the university the co-supervisor shall assist the candidate in his/ her research work.
• The change of supervisor shall be considered only under special circumstances with the approval of the University and the candidate has to choose a new supervisor in accordance with the Ph.D., Regulations.
• Only one change of supervisor shall be permissible under normal circumstances.
• In case a candidate selects a faculty member who is not a recognized supervisor, then the selected member should first apply to the University for Recognition as a supervisor by submitting the duly filled-in new supervisor recognition form.
• The new supervisor after getting the official recognition from this university shall be entitled to function as a full-fledged supervisor.
• In case of detection of any discrepancy, conflict of interest, unethical activities, academic dishonesty etc., the university shall initiate appropriate administrative and disciplinary actions that may lead to the cancellation and debarring of the supervisor-ship at any stage.

10. Recognized Co-Guide

Candidates registered under interdisciplinary category, shall have a recognized co-guide. The recognized co-guide should sign the registration application form along with his/her consent letter and No Objection Certificate (NOC) duly signed by the Director/Principal of the College/Institution.

• The recognized co-guide shall be eligible to work as co-guide up to the age of 70 years. However the co-guide shall not enroll new candidates after the age of 65 years.
• Each recognized co-guide shall be entitled to enroll a maximum of 2 (two) candidates.
• Duties of the recognized co-guide
• The co-guide should be from the department where the registered candidate is working, in the event of the selected guide working elsewhere.
• A person shall be recognized as a co-guide in any faculty if he/ she possesses a postgraduate degree with at least 3 years of P.G. teaching/research experience in the University department (or) in an approved affiliated postgraduate teaching institution (or) in a recognized research institution of this University with at least 2 (Two) research publications as the principal author or co-author to his / her credit in any accredited/indexed journal and being in the authors' area of specialization.
• The co-guide shall provide guidance and offer professional/technical assistance to the registered candidate when the selected guide is not in a position to provide the same.
• In case of detection of any discrepancies, conflict of interest, unethical activities, academic dishonesty etc., the university shall initiate appropriate administrative and disciplinary actions that may lead to the cancellation and debarring of the co-guideship at any stage.

11. Allocation of Supervisor

The allocation of the Supervisor for a selected student shall be decided by Research Committee (RC) of the university.

12. Ethical Committee Clearance

• Ethical committee clearance for experiments on human subjects
• Every institution giving consent and approval to do research work should have an Ethical Committee.
• The Ethical Committee shall be constituted according to the guidelines given below:
• Chairperson
• Basic medical scientists
• Clinicians (1-2) from various Institutes
• One legal expert or retired judge
• One social scientist/ representative of non-governmental voluntary agency
• One philosopher / ethicist / theologian
• One lay person from the community
• Member Secretary
• The Ethical Committee should study the proposed research project and should give the clearance to conduct the research and sign the certificate of the Ethical Committee clearance enclosed in the Ph.D., Registration Application Form.
• Absence of the Ethical Committee Clearance will be deemed as an incomplete application which will be rejected.
• Ethical committee clearance for experiments on animals
• Every institution giving consent and approval to do research work in its institution involving animal studies should give the consent and approval of the Animal Ethical Committee of its institution.
• The Animal Ethical Committee may be constituted as per CPSCEA guidelines.
• The Animal Ethical Committee should study the proposed research project, give the clearance and sign the certificate enclosed in the Ph.D., Registration application Form.
• Absence of the Ethical Committee Clearance will be deemed as an incomplete application which will be rejected.

13. Progress Evaluation Method

• The Research Progress Committee (RPC) consisting of head of the department/Director of the institute, Guide, Co-guide, if any, and two experts to be nominated by the Provost/Dean, Doctoral Studies & Research, one of whom will be from outside the University will meet at least once in a semester and monitor the progress of the research scholar and, based on the suggestions of the committee, the research scholar will take follow-up actions.
• Research scholar shall have to complete satisfactory course work of first semester, which shall be treated as preparation work.
• Course work includes Research Methodology paper, self-study courses, seminars and reviewing of published research papers in the relevant field of the scholar.
• On successful completion of course work, the scholar shall be allowed to undertake research work with his/her Supervisor.
• On completion of every six months, the scholar shall have to submit the research progress report and present his/her work to the Research Progress Committee (RPC).
• In case, due to some valid reasons, the scholar is unable to present progress report in time, an application for extension must be made to the chairman, research committee well in advance before the due date of presentation with the prescribed fee.
• At least two papers in any accredited/indexed international/national Journals as the principal author shall be published/accepted for publication in the authors' area of specialization before submission of synopsis for evaluation.
• Apart from above 13(5), the scholar shall have to give open presentation to Research Progress Committee(RPC) before submission of synopsis, which shall be open to all interested persons for getting feedback and comments that shall be suitably incorporated into the draft of thesis under the advice of the supervisor.
• After fulfilment of above conditions for submission of thesis, the scholar shall be permitted to submit synopsis to the University.

14. Research Methodology Examination

• The University shall conduct the Research Methodology Examination for the registered Ph.D., candidates.
• Research Methodology Examination will be conducted at the end of six months but within one year from the date of registration.
• The examination shall consist of,
• One written paper of three hours duration for 100 marks and Viva Voce for 100 marks
• The questions shall cover the following;
  
1. Principles of Research Methodology
• General Research Methodology.
• Statistical Methods in Research (where applicable).
• Ethical aspects of Medical Research (where applicable).
• Animal Experimentation (where applicable).
• Instrumentation (where applicable).
2. Selected Field / Subject of Research
• History.
• Literature Review.
• Recent Advances.
• Others.

In the Viva Voce examination, the Committee shall assess the candidate's knowledge in relation to the work done by him/her up to the time of research methodology examination and also assess the aptitude and competence of the candidate to continue the research work.

15. Successful Research Methodology Examination

The candidate has to secure a minimum of 60% of the marks, both in the theory paper as well as in the orals, to be declared successful in the Research Methodology Examination.

16. Unsuccessful Research Methodology Examination

• In case a candidate is not successful in the Research Methodology Examination, the candidate shall undergo a further course for a period not exceeding three months, at the end of which he/she shall be examined again by the same committee and if found fit, shall be permitted to proceed with the research work.
• A candidate who is not approved even at the second time by the Committee shall not be permitted to continue and his/her registration shall be cancelled.

17. Extension of time for Research Methodology Examination

• Extension of time shall be considered only on very special circumstances, if adequately substantiated by the candidate in the application forwarded through the guide for consideration by the Provost.
• If extension of time is granted, then fee as prescribed is to be paid as mentioned in the Regulation.

18. Submission of synopsis

• Synopsis should be submitted through the guide before the expiry period of the research prescribed.
• The title of the thesis mentioned in the synopsis is the final title and the same title has to be maintained in the thesis.
• Six copies of the synopsis have to be submitted with the prescribed fees and the synopsis submission application form duly filled and signed by the candidate and the guide.
• The synopsis of the thesis should include in brief introduction, aims, objectives, material & methods, observations, inferences, summary & conclusions etc. with a minimum of 15 pages and not exceeding 40 pages.

19. Formatting of Thesis

• The thesis to be submitted by the candidate should be formatted according to the university regulations.
• Every thesis shall have 2 major components;
• The certificate component
• The Research work component
• The certificate component shall include the following;
• Certification and declaration by the candidate.
• Certification of the research work by the guide.
• Certification of the research work by the co-guide, if any. While submitting the thesis every candidate shall submit with his/her application, a certificate from the guide/supervisor that the thesis submitted is a record of research-work done by the candidate during the period of study under the guide and co-guide, if any and that the thesis had not previously formed the basis for the award to the candidate of any degree, diploma, associateship, fellowship or other similar title together with the statement from the guide/ supervisor indicating the extent to which the thesis represents independent work on the part of the candidate. If the thesis submitted has formed in part, the basis for the award of a previous research degree, the candidate shall clearly set forth in a preface or written statement the portion or portions which have formed the basis for the award of the previous degree.
• The research work component of the thesis represents the actual research work done by the candidate under the supervision of the guide/co-guide. It should have the following:
• Introduction
• Aims and objectives
• Review of literature
• Scope and plan of work
• Materials and methods
• Results and discussion
• Summary and conclusions
• Recommendations, if any
• Appendix
• Bibliography
• Annexure, Charts, Graphs, Bibliography and Attached publications are not to be numbered along with the text.

20. Submission of Thesis

• Thesis has to be submitted within 6 months after the submission of the synopsis.
• Every candidate shall submit four hard copies of the thesis along with the duly filled thesis submission application form and signed by the candidate and the guide along with the prescribed fees.
• Every candidate shall submit 2 copies of the electronic version of the thesis in CD.

21. Thesis Evaluation

• The thesis submitted by scholar shall be evaluated by two experts; out of whom one shall be from outside the state/country.
• The examiner shall have to send the evaluation report within 2 months from the date of receipt of the thesis. In case of delay in thesis evaluation, Provost may appoint another examiner from the panel of examiners.
• On receipt of satisfactory evaluation reports from both the experts, scholar shall undergo a viva voce examination which shall also be openly defended. Report of viva voce examination shall be submitted to the university.
• In case of difference of opinion between the two experts, the Provost shall appoint a third external expert. If third expert finds the thesis unacceptable, no viva-voce will be held and the thesis be rejected. In case the third expert considers that there is a prima-facie case for the award of the degree, the viva-voce examination of research scholar shall be held at which the expert who is in favour of the acceptance of thesis will be present. Provided further that when it is decided to appoint third expert the copies of the reports of both the experts, favourable as well as adverse, be sent to the third expert for his perusal, without disclosing the identity of the said both experts.
• On receipt of satisfactory report of viva voce examination, scholar shall be awarded Ph.D. degree.
• Panel of Viva voce shall consist of supervisor and one of the examiners of the thesis evaluation.
• In case of rejection of thesis, scholar shall have to re-register himself/herself and the period of completion shall be decided by the research committee.
• In case of modification suggested by experts, the same shall be incorporated in thesis under the advice of the supervisor and to be approved by the experts who has suggested modification once again. In such case scholar will have to pay fee of one more term.
• In case of non-satisfactory performance in viva voce examination, one more chance shall be given to scholar to reappear for viva voce examination with prescribed fees. In case of a non-satisfactory performance again, Ph.D. degree shall not be awarded.

22. Place of Work

• Work shall be carried out at University department /constitute institute/external organization partially or wholly.
• The external organization where a scholar wishes to carry out the research work partially or wholly shall have to be recognized by the University. The recognition to such organization shall be given only for the purpose of individual research project by a particular student.

23. Depository

• On the successful completion of the evaluation process scholar should submit one hardcopy and softcopy of the thesis to the university. Hardcopy should be kept in University Library in reference section and soft copy should be made available on university web site.
• The university shall submit a soft copy of the thesis to the UGC within 30 working days for hosting the same in INFLIBNET.